The mission of the Executive Assistant is to stay five steps ahead of the Executive Management Team, tracking administrative details, and clearing the path for them to make their greatest contribution to our business. The Executive Assistant will be a key asset to the Dealership by anticipating needs at an exceptionally high level.
While repetitive tasks are certainly part of this position, the tasks assigned can vary from week to week based on the Dealership’s needs. The most important responsibility of the Executive Assistant is to ensure that administrative tasks and projects are completed with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity in order to support the initiatives of the Dealership.
The Executive Assistant will have the following primary responsibilities:
- Meeting facilitation including preparing agendas, preparing and printing reports, taking notes, distributing and following up on action items
- Assisting the management team with Dealership communication both internally and externally
- Running errands and attending in person meetings as needed
- Distributing mail to various departments throughout the dealership
- Complex calendar management and scheduling on behalf of the management team
- Varying administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel, and ordering gifts/flowers, etc.
- Light project management and accounts payable duties
- Daily, weekly and monthly reporting
Must have a high attention to detail and accuracy to provide informed administrative support.
Quality Communication: The Executive Assistant must be an excellent communicator, in both written and oral form. This includes proficiency in spelling, grammar, and punctuation. This also includes being able to take a large amount of information and summarize it quickly both in writing and orally on a regular basis. You must also be able to track communication (and be very responsive) across multiple channels without losing any details. Those channels could include in-person meetings, virtual video calls, text messages and/or emails.
High Level of Discretion: Since our Executive Assistant will regularly work with confidential information, discretion and sensitivity regarding financial and personal information is a must.
Team Player: The Executive Assistant will work with all of the members of the Dealership’s management team. They’ll need to be able to collaborate and communicate well with these team members, maintain a can-do spirit while not complaining, making excuses, or gossiping.
Anticipating Needs: As a part of our commitment to enabling our management team to serve our company and customers at the top of their game, our Executive Assistant will strive to anticipate needs and eliminate friction at work and home whenever possible. This means you know how to stay five steps ahead of your leaders.
Affinity for Technology: Our executive assistant will be a technologically savvy Windows user and will not be intimidated by learning new technology. Proficiency in the Google Suite and Microsoft Office Suite is ideal.
Education: Bachelor’s degree, preferred.
Experience: 2-5 years supporting c-suite executive(s), dealing with financial information.
Physical: Ability to bend, reach, and lift boxes and office supplies up to 30 lbs.
Job Type: Full Time, Wage Depends on Experience (with killer benefits)
To apply, please complete our application and submit a cover letter and your resume on our online portal. Please tell us in your cover letter how you heard about this position. Successful candidates will be required to complete a background check, pass a drug screening, and satisfactorily complete additional aptitude testing.